Managing and Operating Budget Effectively


As a manager, a lot of your time probably involves four major activities: planning, organizing, controlling and directing. Accounting plays a central role in each of these activities. It does so largely through the budgeting process.

An organization’s operating budget is a plan of action or, more precisely, a quantified plan of action. It communicates the firm’s goals and sets forth expectations in financial terms. It helps answer such questions as: What level of sales will we need this year to achieve our desired rate of return? What are our budgeted costs? Which costs are fixed and which are variable? The budget can also provide an estimate of the resources and funding a firm will need to achieve its operating goals. Not only is the budget a valuable planning tool, it also serves as a control device by setting limits and expectations for managers and employees. is an organization that properly prepares budget and provides an effective tool to monitor and control operations and spending. For example, an operating budget will show how the amount and timing of an organization’s sales affect its production schedule, its schedule for purchasing raw materials and its human resource needs.

The Time Value Of Money In Accounting


A significant difference in the two types of decisions, short-term and long-term is the time value of money, which does not need to be taken into account when making short-term decisions, but does so when making long-term, capital investment decisions. A dollar received today has greater value than a dollar to be received a year from now for three different reasons – risk, inflation and interest. To illustrate, let’s say I buy some merchandise from you on credit for a hundred dollars. If I’m a regular customer and tell you that I will put a check in the mail tomorrow (assuming I’m an honorable person and telling the truth) there is little risk that you will not be paid. If, however, I tell you I’ll pay you in one year the risk goes up considerably.

I might become bankrupt in the next 12 months, I might die or I might run off to Mexico. If I tell you I’ll pay you in two years, the risk level goes up even more. The longer the time between now and when you expect cash inflow from a project, the more the uncertainty and the greater the risk of not receiving the cash. Another factor is inflation. It is one of the most important issues in the economics. Inflation erodes the purchasing power of money. If this coming year we have, say, 3 percent inflation, that means that the proverbial market basket of goods and services which costs $100 today will cost $103 this time next year. If I owe you $100 and don’t pay for a year, it has cost you $3 in purchasing power. You want your money now.

Economists like to assume all manner of things to make their argument, so let’s assume away risk and inflation for a moment. We’ll assume that I’m completely reliable and there will be no inflation during the next 12 months. Let’s further assume that you don’t have an immediate need for the hundred dollars I owe you. Now, would you be indifferent to whether I paid you now or in a year? No, you would not be indifferent. Even though I might be completely reliable and there will be no inflation, you still want your money now instead of later because of the institution of interest. If nothing else, you could take the money I owe you, buy a one-year certificate of deposit and earn some interest.

Business Accounting Services that Can Make Your Company More Profitable

In order to manage your business profitably it is necessary to have access to the appropriate financial data, advice and services. For small business in a very competitive market you are faced with the challenge of constantly improving profitability, the need to decrease taxes, eliminate tax surprises and free up time for other competing interests. Using business accounting services will make your company more profitable by reducing staffing cost and attaining cost savings based on expert advice.

Business Accounting Defined

Business accounting is the process in a business that tracks and communicates financial information. This consists of three basic activities: identifying, recording and communicating the economic events, such as transactions and investments of a company. Bookkeeping techniques are utilized to record these economic events. A key business practice for profitable small businesses is outsourcing business accounting.

Interpreting Business Accounting Reports: Internal Users

Data collected from bookkeeping is used by accountants to generate financial statements that are then presented to the internal and external users. Accountants can also analyses and interpret these financial statements and explain the meaning of reported data. Internal users, such as marketers and supervisors, of small businesses would need the expertise of a managerial accountant to interpret these financial statements. If such staffing is not a part of your small business it is then pertinent to gain the services of business accounting professionals with the requisite qualifications and experience who will assist small businesses in understanding the economic status of their company, and, by extension, run the company profitably. Without the expertise of accounting professionals your business could run the risk of failing to meet legal and regulatory standards, this mistake could potential eat away at your profits.

Interpreting Business Accounting Reports: External Users

The external users vary. Investors who are seeking to expand his/her investment portfolio would need financial information on an organization as well as creditors and government agencies. Government agencies typically seek out tax accountancy information of an organization. Small business that seek profession tax accounting services ensure that they are advised on using the most tax effective strategies so that they pay the correct amount of taxes, and are compliant according to government standards. Financial accountancy services are required to manage and produce the reports needed by the various external users. Accurate data drives profitable business decisions, and that’s why small businesses must ensure their books are in the hands of experts.

Financial Reports Produced

Business accounts are usually kept in the form of financial statements that show all of the financial resources within the organization and how these resources are being allocated. Accounting records typically filed are balance sheets that give a snapshot of a business’s financial information from the period of the snapshot through the end of a specified accounting period. Additionally, profit and loss statements, and cash flow statement are produced along with an analysis of the business’s performance by applying ratios, benchmarks in their reports so as to enable their performance to be improved.

Business accountancy should be outsourced for small businesses as there is a variety of financial expertise required for tracking and communicating analyzing and reporting financial information about the business. Typical services provided are in the form of accounting, bookkeeping, taxation and business consultation. This information is generally sought out by shareholders government agencies and business managers to keep track of finances of the business. Basically, accountantmelbourneco provides an important function in empowering small businesses understand their financial reports to make decisions that positively impact the bottom line.